SES Hospedajes: what it is and how it works
CheckinSecure is an independent service and is not affiliated with, nor part of, the Ministry of the Interior. This page is for informational purposes; for the full legal text, consult the official sources linked below.
What is SES Hospedajes?
SES Hospedajes (Sistema de Entrada de Viajeros, the Ministry of the Interior's traveller registration system) is the system through which hospitality establishments in Spain must report the data of the people staying with them, under the traveller documentary registration regulation. It's a legal obligation for hotels, tourist apartments, rural houses and other accommodations, subject to the conditions and exceptions set by the applicable regulation.
Who does it affect?
Generally, establishments that habitually host travellers: tourist accommodations, apartments, rural houses, hostels and hotels, among others. The exact obligations depend on the applicable regulation and the type of establishment; for questions about your specific case, consult the official regulation or an advisor.
What role does CheckinSecure play?
CheckinSecure is not the Ministry of the Interior and does not replace any legal obligation. It's a tool that lets you collect your guests' data through a check-in link, prepare it, and send it to SES Hospedajes in the format the system requires, without you having to deal with the technical integration (SOAP, XML, web-service credentials).
How the flow works with CheckinSecure
You set up your SES profile once, share the check-in link with your guests, they fill in their data, CheckinSecure validates and sends it, and you see the status of every submission in your panel. If something fails, we explain what to fix.
Frequently asked questions about SES Hospedajes
What is SES Hospedajes?
It's Spain's Ministry of the Interior system through which tourist accommodations must report the data of the people staying with them, under the current traveller documentary registration regulation.
Who is responsible for correctly submitting data to SES Hospedajes?
CheckinSecure facilitates and automates the process -- collection, validation, submission and follow-up -- but the legal obligation to SES.Hospedajes rests with the accommodation's owner or manager, as the obligated party under RD 933/2021. CheckinSecure helps you catch errors, communicate with SES, and guides you through fixing them, but it doesn't replace that legal responsibility.
Does CheckinSecure guarantee legal compliance?
No. CheckinSecure facilitates operational compliance -- data collection, validation, submission and follow-up of communications to SES Hospedajes -- but it doesn't replace professional legal advice and can't guarantee circumstances outside the service, such as SES accepting a submission with incorrect data, or the owner meeting their own legal obligations.
Do I need to already have an SES Hospedajes account?
Yes. CheckinSecure doesn't register you with the Ministry of the Interior or replace that process -- you need your landlord code and Web Service credentials already issued. What we do is make it easier to actually send the technical communications once you have them.
Is CheckinSecure a PMS?
No. It's not a PMS or a channel manager, and it doesn't replace your listings on Airbnb, Booking.com, or other platforms. It works alongside them -- it specifically focuses on SES Hospedajes communication.
Is CheckinSecure part of the Ministry of the Interior?
No. CheckinSecure is an independent service and is not affiliated with, nor part of, the Ministry of the Interior or SES.Hospedajes.
Official sources
For the current legal text and official information, always consult the Ministry of the Interior and the Spanish Official State Gazette (BOE). CheckinSecure does not publish or interpret the legal text as an authoritative source.
The traveller documentary registration obligation is set out in Royal Decree 933/2021, particularly articles 4, 5 and 6 (obligated parties, data to be reported, and reporting procedure).
- interior.gob.es
- boe.es — Real Decreto 933/2021
- aepd.es — guidance from Spain's Data Protection Agency (AEPD) on data controller vs. data processor